Annual condo AGM: complete guide for Quebec condo boards
A Quebec condo board's annual general meeting (AGM) must be held within six months of the fiscal year end. It approves financial statements, elects directors, adopts the budget, and addresses owner resolutions. Good preparation is essential for a valid and productive meeting.
What rules govern a valid condo AGM in Quebec?
The Quebec Civil Code and the building's declaration of co-ownership govern the AGM rules for each condo board (syndicat). The notice of meeting must be sent to every owner at least 15 days before the meeting (or as per the declaration). It must state the date, time, location, and complete agenda.
How to prepare an effective AGM step by step
Start preparation 6–8 weeks before the AGM. Gather the closed fiscal year's financial statements (ideally audited by an accountant), prepare the draft budget for the next year, draft the agenda with mandatory items and proposed resolutions. If major repairs are on the agenda, get quotes in advance so owners can vote with full information.
Common mistakes to avoid at your condo AGM
Most frequent mistakes: giving insufficient notice (less than 15 days), omitting mandatory agenda items (financial statement approval, director elections), failing to reach quorum due to poor owner mobilization, and adopting resolutions unanimously when the law only requires a simple majority (which can create contestation issues later).