How to present a condo reserve fund study at the owners' meeting

A reserve fund study should not be dropped on owners as an unreadable technical report. Before the meeting, the board must make it available, connect the 25-year work plan to the annual budget, and explain contribution scenarios. Owners are consulted; the board then sets the contributions and records the reasons for its decision.

Which documents should be prepared before the meeting?

Quebec's Law 16 co-ownership regulation requires the board to make the maintenance log and study available within 60 days after production, or before the annual meeting if it occurs sooner. Send a readable summary with the full report, not merely a contribution number.

Who decides the contributions: the owners or the board?

Article 1072 of the Civil Code of Québec says the board annually sets common-expense contributions after consulting the owners' meeting. Consultation must allow meaningful questions and observations, but it is not automatically a vote giving the meeting a veto over the budget.

How should the study be presented to produce a useful discussion?

Start with the building, not the dollar amount: which components are nearing end of life, what risk a delay creates, and which projects can be coordinated. Then show a scenario following the recommendations and, where the professional supports them, scheduling alternatives with their total cost and risk.